EMAIL TEMPLATE FOR CONTACTING UNIVERSITY PROFESSORS
Once you’ve identified which professors you want to contact, you must construct a carefully worded email to show them your interest.
What you put in this email is of utmost importance, since it’s the only basis on which professors will either reject or accept you.
I’ve shared below the template email I used when contacting professors. Use this email to give yourself a better idea of what to include in your email and how to structure it, but also make the necessary adjustments so that it’s more personal to you.
Dear Professor/Dr. ______,
My name is_____, and I am emailing to inquire about an internship for the summer of (year). I am currently a (grade level) at (high school), and for a few years now, it has been my passion to further pursue (subject) once I leave high school. Just to be clear, I am completely willing to work without pay. I’m looking to further my insights about (subject) and I believe your mentorship will be critical in helping me do so.
After reading through some of your publications, it seems your lab is focused on studying (lab objective). Your article (article name) particularly captured my attention. I would like to learn more about (topic of interest). I am currently working on an independent research project involving (subject of research), and I would like to continue to understand (ask any topic-related questions). Being that you are an expert in this field of research, it would be an honor to have you as a mentor to help me understand and answer these, and many other, questions.
I have attached my resume and my current independent research proposal for your perusal. I genuinely believe that your assistance will be of great help to me, so I truly hope you consider me for an internship.
Thank you very much in advance for your time. Hope to hear from you soon,
(name)
A FEW IMPORTANT NOTES ON THE ABOVE TEMPLATE EMAIL
Always emphasize your interest in an unpaid internship.
The professors who run these labs are usually on low-budgets and would most definitely not choose to spend their money on a high school student with no experience. The best way to present yourself is as an intellectually curious student who is looking to gain some lab exposure and is willing to work purely for experience rather than for pay.
Make sure you at least attempt to read the professor’s publications.
A lot of the content these professors publish is going to be far too complex for you to understand, but you should at least attempt to read and make some sense of it (focus on sections such as the abstract). This is crucial part of the email because it shows your willingness to work hard for the position and that you have at least some idea of what you could potentially be getting involved with.
Keep the email short and sweet.
Professors are busy people; in between all the grants they’re writing and the projects they’re supervising, they don’t have any time to read lengthy or detailed emails. Keep the content of your email concise (but still informative) by limiting the word count to around 250 words.
Don’t be discouraged by the response.
When I was going through this exact process, I sent out a near total of 200 emails and got a positive response from only 2. A majority of the professors I contacted simply didn’t respond at all.
There were, however, a few that responded saying that they’d love to have me, but either (1) I was too young, or (2) their lab was full. As a 10th grader, there is a high probability that you will get the first response, simply because university policies usually requires a person to be at least 16 years old to work in their lab.
If you are under 16 and get a response saying you’re too young, then don’t lose complete hope! You can email back saying you appreciate their response and then follow-up that email one year later when you’re a bit older to see if they’ll take you then.
If you encounter the second response, then you should also reply by thanking them for a response and follow-up a few months later to inquire whether or not any spots have opened up.
The best months to send out emails are early September-October, after summer students are gone and spots are newly available, or December-February, when summer students are beginning to apply for positions.